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| 03/18/08 Inhouse Production Coordinator |
Culver City-based Kinetic Lighting, Inc. is seeking a capable and personable Production Coordinator for immediate placement within our fast-paced, rapidly growing company.
The Production Coordinator provides administrative support to Kinetics' Production Department as well offering administrative assistance to the Vice President.
Responsibilities include general clerical and project based work comprised of managing all internal processes related to Production projects, managing contracts, coordinating subrentals, crew booking, submitting Production payroll to the Accounting Department, and all other logistics required to pull off events flawlessly.
The ability to multi-task, work independently and have excellent communication and organizational skills are required. Must be able to prioritize tasks under pressure. A professional attitude, pleasant voice, a respectful but firm attitude, all done with a smile is a must.
We offer full HMO medical, paid vacation, as well as other benefits.
Typical office hours are Monday through Friday, 9am - 6pm. Some after-hours work may be required on an as-needed basis.
Check out our website for more information on just what we do. www.kineticlighting.com.
Please email your resume including salary history/requirements for immediate consideration. Prior special event and/or entertainment lighting experience a plus. Fluent in Spanish a plus but not a requirement.
No phone calls please!
James Schipper
james.schipper@kineticlighting |
| 01/22/08 Program Coordinator - Sales |
| We are currently seeking to fill the position of Program Coordinator - Sales Department, an administrative position. Responsibilities for the position include but are not limited to:
- Sales Support for proposal preparation to include:
1. Spearhead and manage all proposals for Sales Managers.
2. Research availability and pricing for the given program elements as requested by the Sales Managers.
3. Maintain and update all venue and activity proposals and photos in database.
4. Research and create new proposals for future use as new venues, activities or other program elements are discovered.
- Heavy telephone usage for vendor and client contact
- On-going Duties and Projects:
1. Maintain basic input in ACT! database
2. Create file folders for Sales Managers to include lead sheet group profile, tentative hold and pricing sheets and copies of all correspondence and enter client information into database.
3. Keep reference file of new information received organized. Manage reference library and keep current.
4. Assist with development and writing of client newsletter articles.
5. Create new write-ups for Tariff and maintain Tariff with current information. Distribute Tariff annually to designated clients.
- Manage site inspection arrangements for Sales Managers to include:
1. Set up appointments with venues and other vendors
2. Schedule appropriate transportation
3. Set up dining reservations
4. Create client ready itinerary and all associated collateral for site inspection trip
5. Periodic participation in site inspections
- Manage arrangements for sales trips including PowerPoint presentations, marketing materials, hotel and flight arrangements, food and beverage and audio/visual needs
- Assist with office supplies, equipment management and maintenance of storage areas
- Attend events to learn more about the services and how a program is operated
- Perform duties and projects as directed by Sales Managers and Management
- Secondary contact for office phone coverage
The qualified candidate will possess the following attributes:
- Self-starter and highly motivated
- Ability to multi-task and have good time management skills; able to meet deadlines
- Pleasant, professional and energetic telephone communication skills
- Innovative and creative personality
- Computer experience to include proficiency with Word, Microsoft Office, Excel, ACT! Database Management, Internet
- Good written and oral communication skills
- Organized and thorough attention to details
- Prefer minimum of 1 year in hospitality industry (i.e. DMC, hotel, attraction, special event or meeting planning company, convention bureau)
- Work well under minimum supervision
Please email resume to i.reinhart@accessdmc.com
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